Revenue Leakage Calculator

Your Typical Week

Help us understand how your practice operates day to day

Practice NameThis will appear on the PDF report header

How many appointment slots do you have in a week?

10200

How many dentists are serving this practice?

110

Do you take all your bookings over the phone or do you have a booking system?

How many slots go empty without a booking in a week?Empty chairs = direct revenue loss

050

Have you invested in any lead management tools?e.g. SEO ranking, Google Ads, Facebook Ads, referral programs

Reminders & No-Shows

How you manage appointment follow-up and what slips through

Do you have an automated SMS reminder system?A system that sends reminders without staff making manual calls

How many times do you call to remind each patient? Select all that apply.Each selected = 1 reminder call per relevant appointment slot per week

= 160 reminder calls / week

How many patients do not turn up (no-show) in a week?Include those you couldn't reach to remind

120

Missed Calls - After Hours & Busy Hours

What happens when your phone rings and no one can answer

How many calls are missed after hours per week?Calls you listen to on voicemail and call back the next day

5150

Of those missed calls, how many are to book, reschedule or cancel?This shows your lead conversion opportunity

60%

0%100%

Cost of a Patient

Anchor the revenue value before we calculate your leakage

Is $350 a fair minimum value for a patient appointment at your practice?This is used as the base revenue figure for all calculations below

📵

Missed Calls

Monthly Leakage

$0 / year

Missed / week-

Booking calls-

Lost appts / mo-

🚫

No-Shows

Monthly Leakage

$0 / year

No-shows / week-

No-shows / month-

Empty chair value-

⏱

Admin Stress

Staff Cost / Month

$0 / year

Phone-based appts / mo-

Reminder calls / mo-

Callback calls / mo-

Total hrs / month-

Total Monthly Leakage

Annual Revenue Lost

Monthly Breakdown

📵 Missed Calls$0

🚫 No-Shows$0

⏱ Admin Stress$0

Total / Month $0

ROI Summary - PatientFlow AI Investment

Annual Revenue Leakage$0

Setup Fee$0

Missed Call Bot$0/mo

Appointment Reminder SMS Bot$0/mo

Year-1 Total Investment$0

Payback Period-

ROI Multiple-

Net Year-1 Recovery $0

Calculations: Weekly inputs x 4.33 = monthly. Missed call leakage = booking calls x avg appt value. No-show leakage = no-shows x avg appt value. Admin cost at $35/hr receptionist rate (reminder calls + callbacks x 5 min each).

Your practice is losing every month:

$0 per year

PatientFlow AI recovers it - live in 4 weeks, guaranteed in 60 days.

Find Out Exactly How MuchYour Practice Is Losing.

Find Out Exactly How Much
Your Practice Is Losing.